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DeFT Tasks

Page history last edited by Richard Pountney 11 years, 8 months ago

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DEFT Jobs and Workpackages (as agreed at 16 March 2012 Team Meeting - see notes here and the detail of this page as a document here)



Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


1.Open textbook


(see here)


1.  Develop a specification for the open textbook (OT):

  • consult with project team on contents outline 
  • liaise with technical partner 1 on phase 1 (P1) (flat website) as holding space for case studies and DL info
  • liaise with technical partner 2 (and 3?) on phase 2 (P2) (interactive open textbook) including app)


2.  Incorporate the elements into the OT including:

  • case studies (CS) and material such as rich media, children's work , reflections etc (see strand 2)
  • an overview of OER for teacher education (strand 3)
  • research briefing on DL (see also strand 4)
  • briefings on cross-cutting themes e.g. e-safety   
  • project documents, process and methodology including reflexive elements (see strand 2)
  • dissemination outputs such as briefing papers, presentations, and research papers (strands 4 and 7)

31 Mar: draft outline of OT agreed by team


30 Apr: phase 1 website live for draft CS


31 May:

P1 website updated with CS updates

Final OT structure agreed


30 Jun: P1 website update with bulk of CS material


31 Aug: P1 to P2 transfer and development. If requested, deposit material from individual CS into Jorum. 


30 Sep: OT available as 'app'


19 Oct: OT OER to JISC

RP to lead

AG to assist and liaise with Key Liaisons (KLs)


Two phases of development


Phase 1 for flat website holding teachers' case studies; and development materials.


Phase 2 interactive website will be more interactive and will incorporate visual design from Digital Bloom.

Cross-cutting DL themes such as e-safety and DL skills will be addressed in Briefings (rich media) including the development of an app (a packaged version of the OT)



Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


2. Case studies


(see here






1.  Identify a framework for developing case studies:

  • liaise with schools (led by Key Liaisons (KLs) with Key Contacts (KCs)) to identify a focus for the CS
  • facilitate pedagogical support, including advice and training where needed
  • signpost relevant resources including literature and information to support the case study

Case Studies

31 Mar: CS focus agreed

30 Apr: Main elements of CS identified and scoped

31 May: Final draft of CS

30 Jun:  Final CS on P1 web

JD to lead

CB to identify lit. and resources to support CS

AG / NW to support

Teachers and schools need to be reassured that the CS is sufficiently 'new' and that the focus is on meanings around literacy through digital practice not on best practice.



Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


2. Case Studies (continued)


(see here)

2.  Direct opportunities for teachers to provide a reflexive commentary (alongside tutors, partners & core team):

  • agree on 5 key moments for reflection / reflexive commentary and the principles for reflexive moments (RM)  (250 words / 3 minutes - see separate page reflexive moments cache)
  • agree methodology (why, how and what) for teachers to record their thoughts (offering the blog as a baseline but supporting use of tweet / email / video / audio etc if chosen
  • create 5 shared reflexive reviews (RR) that feed back to the project the snapshots of understanding (within 2 weeks of each deadline) that summarises emerging meanings (individuals not identified at this stage):

o  What are your understandings of DL/OER now?

o  Which aspects of DL does your case study address?

o  How is your practice/understanding of DL changing?

o  How has Digital Bloom influenced your understanding and practice?

o  What impact did DeFT have on your understanding and practice of DL/OER?

  • create a summary reflection that examines emergence and development and reflects on the process (narrative and illustration)


Reflexive Moments (RM)


20 Mar: Send email to all outlining principles of reflexive methodology 


31 Mar: RM 1


30 Apr: RM 2


31 May: RM 3


31 Jul: RM 4


31 Aug: Incorporate reviews of reflexive commentaries (questions 1-4) into OT


30 Sep: RM 5


19 Oct: Incorporate any outstanding reviews into OT

JM to lead

AG/NW to provide logistic support and to produce 5 Reflexive Reviews (RR).

Whole team to contribute to final summative RR.

This framework for reflexive commentary will provide a narration to the project and the process. It would involve teachers, tutors, partners and the whole team, with five key reflection moments.


Teachers / tutors / partners / team will be asked to record (via blogging/ email/ video/ recording) answers to key questions.


Permissions requested to identify reflectors for inclusion in the OT.



Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


3. OERs for professional development in PGCE training


(oers for professional development)

1.  Scope OERs for teacher education:

  • commission a review of existing OERs, including links to these, their categories and application (pedagogy) and include in OT (strand 1)
  • identify any gaps and advise the project / JISC on this
  • trial this resource with 4 tutors and groups




2.  Identify 2 new OERs for teacher education:

  • Liaise with the tutors in developing new OERs, including 'opening up' any existing resources
  • trial new OERs with tutors and groups and in OT 


31 Mar: OER review complete

30 Apr: PGCert Module (ITTE) outlined

31 May: Provide outline for 2 new OERs to be created

30 Jun:  2 OERs created

31 July: Trial new OERs with PGCE students, if needed, revise following feedback.  Deposit into Jorum

30 Aug: Incorporate OERs and any supporting material into the OT

RP to lead OER review and PGCert module

AG to lead on development /repurposing of OERs

OERs could be in the form of a set of principles/guidance;

AG will be responsible for internal scoping to identify relevant resources which could be repurposed/opened up

RP will coordinate any external scoping including work with 'ITTE' project


Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


4. Research framework


(see here)

1.  Develop a framework to inform research and publication activities of DeFT team

  • consult with project team on principles informing the framework
  • Develop a publication plan (see table below - notes towards a collection of papers) for a set of papers/ conference presentations
  • signpost team to relevant publication/ funding opportunities
  • co-ordinate and offer feedback and guidance on any funding bids for follow-up work


10 Apr: Offer guidance on paper to OER2012

30 Apr: Send draft of framework /publication plan to the team for consultation

30 Apr: Initial scoping of opps for follow-up funding sent to team

30 Apr: draft specification for DL Research Briefing



Project cohesion is strengthened by a consistent approach to themes, literature and findings, while allowing for individual differences in focus, tone and voice etc. A mapping of papers and conference presentations in the lifetime of the project and beyond can help. Collaboration on funding bids can also be facilitated.


2.  Develop a research briefing on DL, based on a literature review for Collaboration Sheffield and for inclusion in open textbook

  • Develop specification for the briefing
  • Liaise with external researcher commissioned to undertake the work


31 May: Finalise research framework and publication plan

31 May:  Final draft DL Research Briefing  

31 July: Incorporate research briefing into OT

30 Sep: Feedback to team on project research outputs

GM to lead

RP to liaise with IB

AG/NW to coord print ready doc

(pront costs paid for by Collab Sheffield )

While the timescale for the research briefing is tight there is value in accelerating this if possible. It is likely that the work for this will be carried out by an external researcher known to the project.



Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


5. Training programme


(see here)

1.  Develop a programme of training sessions for project partners

  • in consultation with team provide a programme of 5 twilight sessions on key themes offered to DeFT partners
  • liaise with facilitators re: session content, timings, preparatory materials
  • make arrangements for room bookings, catering etc.
  • communicate with project participants - send information about sessions, handle queries etc.
  • collect feedback from training participants
  • capture and repurpose the sessions and any materials being developed in and where possible offer them as OERs/ supplementary material for OT

31 Mar: Agree session programme (see attached document). and facilitators

30 Apr: Finalise content of session and arrangements for room, catering etc.

31 May: Deliver first 2-3 sessions

30 Jun:  Deliver remaining sessions

31 July: Write up a brief report on the training for inclusion in project final report

30 Aug: Incorporate session material into OT

AG to coordinate and liaise with facilitators and DeFT partners (teachers, PGCE students/tutors) with NW'sassistance

See attached document for proposed sessions. The training is part of the package that was offered to schools joining the project - we agreed with them they would have access to staff development opportunities worth up to £500; we would also like to extend these opportunities to PGCE tutors/students and other members of the project team.


Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


6. "Digital Bloom" showcase


(see here)

1.   Develop "Digital Bloom" installation for Sheffield Children's Festival

  • Liaise with technical partner to develop specification for the installation, key milestones, haptic interface, and user testing etc 
  • Create guidance on submitting materials to the installation
  • Liaise with Sheffield Children's festival to prepare the afternoon event accompanying the exhibition of the installation (on 10th July 2012)
  • Disseminate information about the installation, develop promotional material and engage public
  • Commission PGCE students and others to curate the pod during the festival

2.   Develop cloud version of "Digital Bloom"

  • Liaise with technical partner to develop specification for cloud version of the installation
  • Disseminate information about the cloud version of the installation via project networks
  • Capture involvement with "Digital Bloom"

3.   Arrange for exhibition of "Digital Bloom" in 1 or 2 other locations

  • identify possible locations (SHU, TOUS?) and check availability and costs etc. 
  • liaise with Art in the Park (owners of the Cube pod) to check for pod availability
  • identify alternatives to the Cube if not feasible

31 Mar: Technical partners role confirmed

30 Apr: Final technical specification agreed

31 May: DB open to DeFT schools

 - Beta version of DB for the festival and the cloud

Dissemination via SCF finalised

30 Jun: DB exhibit at SCF finalised

31 July: DB at alternative locations

30 Aug: Create DB story including public reaction and incorporate into OT

30 Sep: Showcase the installation at conference

- Report on DeFT in "Digital Bloom" included in project final report (with an emphasis on issues related to DL/OER)

AG to lead involvement of technical partners and graphic artist and coordinate

RP to assist with spec. and metaphor


Digital Bloom is becoming a central metaphor for the project, including the visual identity of the project (DL as a meadow of flowers, individual responses to DL as the petals of a flower etc). This will also inform the functionality of the Open Textbook: i.e. it will be a central theme of the user interface (e.g. a menu of flower types, banners and icons to have a flower theme)





Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


7. Dissemination


(see here)

1.   Coordinate dissemination activities undertaken by DeFT schools

  • Collate information about school dissemination plans
  • Identify opportunities for working in partnership with local schools/networks etc.
  • Where needed, offer logistics and admin support
  • Disseminate information about events organised by the schools via project networks
  • Capture dissemination events via project blog, Twitter, slideshare etc.

2.   Coordinate Project Conference 2nd October 2012

  • Liaise with team on scope, focus and programme
  • Liaise with YHGfL re: logistics of the conference (venue, promotional material, communication etc.)
  • Develop conference programme with YHGfL
  • Display "Digital Bloom"  (see theme 6) - TBC
  • Collate feedback from conference participants
  • Capture activity from the day

3.   Liaise with Collaboration Sheffield and any other relevant networks

  • Identify opportunities for DeFT team to disseminate project outputs regionally and nationally
  • Create opportunities at SHU and TUOS for student/staff involvement and dissemination

4.   Develop promotional materials for the project

  • Finalise visual elements for web and print material and use in project blog and social media
  • Create version 2 of project information pamphlet
  • 31 Mar: Finalise Oct 2ndconference(venue/date/programme/ keynote speakers etc)
  • 30 Apr: Confirm DeFT schools’ dissemination plans
  • 31 May: Finalise project visual identity
  • 31 Jun: finalise v.2 project pamphlet
  • 30 Jul:  Capture schools’ dissemination activities and include in OT
  • 30 Sep: Create report outlining dissemination activities of schools, involvement with local networks etc. to be incorporated into final report
  • 19 Oct:  Incorporate report from the 2ndOctober event into final report

AG to lead activity in schools and conference (1,2 and 4)


JM to lead on Collab Sheffield (3)

Each of the schools has been allocated £1000 pounds to organise a dissemination event to showcase outputs of their case study and involvement with the project - schools have control over how they choose to spend the money as long as it is for project dissemination purposes.


The event on 2nd October is organised jointly with YHGfL - they are responsible for sorting out arrangements, handling queries from attendees, disseminating information about the conference, assistance on the day etc. We are in charge of the shape of the event and any decisions regarding programme, issues addressed etc.


Dissemination under Collab. Sheffield includes workshops and conferences at SHU and TUOS.


Themes/ work strands

Tasks involved

Key Milestones

Persons responsible*


8. Project management


(see here)

1. Manage DeFT Project

  • Manage finances including the contracts, purchases and expenses
  • Attend JISC programme meetings
  • Report to JISC
  • Organise project team meetings
  • Maintain online presence
  • Oversee summative evaluation of project
  • Oversee development of project outputs


31 Mar: Contracts sent off to technical partners.

Schools to sign contracts sent at beginning of March

20  Apr: Interim Report to JISC

30 Aug: First version report from evaluator ready for inclusion into final report

17 Sep: Draft final report to JISC

30 Sep: Final version of summative report from evaluator

19 Oct: Final and completion report to JISC

AG with NW'ssupport

While evaluation is an ongoing element of the project and we have an evaluator who acts as a critical friend, she will also need to produce a summative report for inclusion into final report for JISC








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